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2007-03-02 BoD Minutes

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Executive Board Meeting Minutes

North Carolina Federation of Cooperative Extension Associations (NCFCEA)
10 a.m. March 02, 2007
Brickhaven Building, Raleigh, NC

Members present: Rhonda Sherman, President; Christine Barrier, President-Elect; Cathy Brown, Secretary; Bill Ellers, Treasurer; Marshia Ward, Webmaster; Susan Condlin, Past-President; Donna Fulp, Janet VanJaarsaeld, NCCESA; Peggy Garner, Karen Wicker, NCEAFCS; Crystal Smith, NCAE4-HA; Kay Bridges, NCAEPAAT; Ray Harris, NCACAA.

Guests present: Dr. Joseph Zublena, Associate Director and Director of County Operations (Extension Service Administration).

A quorum was determined by the President with at least one representative present from each member association. Each member was asked to introduce themselves to the board.

Review of the Agenda for the (NCFCEA) Executive Board Meeting, Friday, March 2, 2007 at Brickhaven Bldg, was made and approved

The minutes of the Executive Board Meeting, October 18, 2006 at Brickhaven were read and approved.

The minutes of the 2006 Annual Federation Forum held on December 8 in Lee County were reviewed.

Bill Ellers presented the Treasurerâ™s Report. It was accepted with no corrections. A copy was attached to the secretary minutes and filed for audit.

A question was asked about follow-up concerning all Associations paying dues. All dues have been paid for 2007.

New Business

Concerns and comments were discussed with Dr. Zublena concerning further education of SPA employees and how this can be addressed. Dr. Zublena stated that the University does not have control of educational pursuits by SPA employees, so this is one of those situations that needs to be handled individually. The University promotes further education. SPA is different from EPA employees. Discussion was brought up about county managers and county directors working together in allowing some type of arrangement for SPA employees in their pursuit of professional development through education. Not all county extension directors support this.

Another concern expressed was the need for travel for program assistants, as other county budgets do not allow for program assistants/associates travel.

Dr. Zublena raised the issue of university representation for field faculty on the Faculty Senate. He explained the advantage it might have for field faculty such as creating a true conversation of engagement with the University and the Board of Trustees. Dr. Zublena had to leave, but left it with us to discuss. After much discussion it was decided to meet with the Chair of the Faculty Senate, Nina Allen, to gain further information about the Senate. A motion was made and approved for Rhonda Sherman, Bill Ellers and Christine Barrier to meet with Nina Allen. The purpose is to see where representation from Cooperative Extension field facility could fit.

Federation Annual Meeting Location

Christine Barrier brought up for discussion to change the location of the annual Federation Forum. She suggested the NC research campus site in Kannapolis, which should be open in time for our December 2007 meeting. The decision was made for Christine to check on the date, December 14, 2007, to see if the facility was available.

Scholarship for Professional Development

Suggestion was made to take money out of the Federation banking account to establish a scholarship. After much discussion, decision was made not to pursue awarding a scholarship.

Money Market Funds

A decision was asked to be made concerning the money market funds. Decision was made by the Board to leave the money there.

NCFCEA Leadership & Service Recognition Award

A motion was made to create a new award that will be judged by the President-Elect and a committee. The winner will receive a $50.00 Visa gift card. Motioned passed

Horn of Plenty

Discussion was held by the board. South Central District is hosting the event at the Crown Center, August 17, 2007 in Cumberland County. Each Association is to send Denise Brown a dollar per member to support the HOP.

Each member was asked to read their duties and responsibilities of the Federation Board found on the Federation Website.

Goals for 2007

  • Develop Federation Recognition Award
  • Faculty Senate representation
  • Dr Zublena support for SPAs through County Directors
  • Continue for each Extension Association to get issues and concerns forwarded
  • Find out how many members Federation represents
  • Market Federation more so people know who we are
    • Send email to make folks aware of website
    • Make a brochure
    • Market Federation at Extension Conference in March
    • Sub-Committee-Bill, Marshia and Rhonda

The number of members reported from each Association at this meeting was:

  • 133 NCCESA
  • 267 NCACAA
  • 161 NCAE4-HA
  • 150 NCAEPAAT
  • 120 NCAEFCS
  • 75 NCACES

Meeting was adjourned 1:00 p.m.

Submitted by Cathy Brown, 2007 Federation Secretary

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